User interface

User interface

1.1.1 Familiarizing
1.1.1.1 User-Interface


Segment

Description

 

 

A

Activities

B

Modules

C

Documents

D

Preview


1.1.1.2         System Terminology

 

 

Segment

OCi System

Purpose

 

 

 

General

Activities

Sales, Purchases, Adjustment, Report, Setup, Maintenance

Modules                            Are the documents you can printout e.g. Quotation, D.O. Invoice, Receipt, P.O.

Payments, etc.

Sales

Business Partners

(Customer)

Is your Customers, Debtors or Account Receivables

Receipt                              For you to receive customers’ payments

(Trade)

Receipt

(Non-Trade)

For taking in funds into the company’s bank. Note that you did issue any invoice

Purchases

Business Partners            Supplier , Creditor or Account Payable

(Vendors)

Receive Order

Is meant for you to receive stock items

Payment                            For payments to your suppliers


 

 

Payment

(Non-Trade)

For your other expense payments that you have not key them into Supplier Invoice module.

Payment                                For transfer of funds between company bank accounts

(Bank)

Others

Item

(Inventory)

Products that you trade

Item                                        Services that your offer

(Service)

Item

(Remark)

A description for you to add in printout out documents e.g. Quotations, Invoices, P.O., etc.

History Log                            An audit of the historical amendments of the documents’ content, modified by and date

& time


1.1.1.3  Accounting Terminology

Location

Action

Remark

 

 

 

Setup Activity > Chart of

Account

     Click SETUP Activity

     Click ACCOUNTS

     Click CHART OF ACCOUNT Module

This is to view the codes in chart of account module

Setup Activity > Chart of

Account

      Click EDIT                                      This is to view the category setup in the respective Chart of Account





Description

Codes

Category

Example

 

 

 

 

 

 

Current Assets

 

 

CAS 0000

Current Assets

Deposits to suppliers

Trade Debtors                                     Customers

Inventory

Stock

Bank                                                     Bank Accounts

 

Fixed Assets

 

FAS 0000

 

Fixed Assets

 

Vehicle & Equipment

Fixed Assets                                         Corresponding

Accumulated Depreciation                 Depreciation Account

 

Current Liabilities

 

CLI 0000

 

Current Liabilities

 

Accruals

Trade Creditors                                   Suppliers

 

Long-Term Liabilities

 

LTL 0000

 

Long-Term Liabilities

 

Loan

 

Owner Equity

 

OEQ 0000

Share Capital                                      Owners’ Capital

P/L Unappropriated

Retain Earnings

 

Income

 

INC 0000

Sales or Revenue                                Trading Income

Other Income

Non-Trading Income

 

Cost of Sales

 

COS 0000              Cost of Sales                                       Purchases

 

Expenses

 

EXP 0000

 

Expenses

 

Trading Expenses

Other Expenses                                   Non-Trading Expenses


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