Over-payment and advance payment.

Over-payment and advance payment.

Both Receipt and payment module have the feature.
the example will be base on the the payment module.

Common scenario where you would use the function is when you have to make a payment before the invoice is received.
, when there is a over-payment.

Step 1. Select the BP.
Step 2. Click the 'O' button on the left side of the detail section.

Step 3. in this section you will need to fill in the 'Document' and 'Reference'
For 'Document' field you can label it with something meaning full.
eg. Advance payment, Over-payment. Prepayment.
For 'Reference' field it is advise to use a unique name.
eg. [date][IV/PO#]
if there are multiple document where both  'Document' and 'Reference' are the same. they will be grouped together in the import screens.
to avoid this at least on of the fields should be different.

Step 4.
enter the value of the pre-payment document.

Step 5.
once the invoice is received you'll need to knock off the value.
you can click on 'Other Outstanding' to find the pre-payment document.

select the invoice you want to knock off. note you can import multiple invoices.

If you do not import the pre-payment document to knock off against another document , it will remain outstanding in the aging report. 
    • Related Articles

    • Advance Payment Advance Payment Location Action Remark Purchase Activity> Payment Module > New Button  Click New Button. Select your Payee from the dropdown Box.  Click “O” Button.                                    Note: If the Document and Reference on ...
    • How do I reflect the deposit in Customer Invoice (Alternative method)?

      Note: The following method is not recommended and is only shown as an alternative. Step 1. create a Chart of account to hold the deposit value. Click SETUP Activity  Click ACCOUNTS menu. Click CHART OF ACCOUNTS. Click NEW button. See details above ...
    • Advance System Usage

      A. Settings 1. Envelope Setting Envelope Setting is for you to setup your address label margins based on your preferred envelope size. Let's get to Envelope Setting module and create a new setting.  Setup  Envelope Setting  New  Code Enter a ...
    • Advance Search on Document Advance Search on Documents Location Action Remark       Sales Activity> Invoice Module      Click SALES Activity      Click INVOICE          Click ADVANCE SEARCH                           You can search by Date, Document, Customer, etc   ...
    • Taking in Customer Deposits

      Taking in Customer Deposits Location Action Remark SALES> RECEIPT  Click Sales activity  Click Receipt module  Click NEW  PAYER Select        EveryDay Customer Pte Ltd  Click [O] button  DOCUMENT enter  Deposit  REFERENCE enter  OCBC 606606  ...