Setup/Setting Up Payment Mode

5.0. Payment Mode Setup

Apply to Payment Mode



Alert
STEPS:
  1. Click SETUP activity
  2. Click ACCOUNTS
  3. Click PAYMENT MODE module
  4. Select Mode 1
  5. Click EDIT
  6. DESCRIPTION rename to UOB Bank
    1. Give a short description.
    2. You may setup UOB TT, UOB Giro, etc. if you would like to differentiate and have control over those modes.
    3. Otherwise, you can keep things simple by having a single mode for a bank account.
  7. TYPE 
    1. This set which document transaction the mode is for. Payment/Receipt or Petty Cash.
    2. AC is defaulted to CAS1000 UOB AC 123-45678-9 
    3. As this was default setup for Bank 1 Account, after renaming that account, you can see that it reflect here accordingly.
  8. BANK CHARGES A/C
    1. is defaulted to EXP1000 Bank Charges 
    2. This will set which expense account to post to when there is any bank charges incurred for payment.
    3. Example for TT payment.
    4. You may leave it blank if this is not required for your case.
  9. CHEQUE 
    1. Tick this box if you would like this mode to issue cheque in your payment.
  10. Click UPDATE
    1. This is to save your changes.
  11. Close the module

Setting Up

Business Partner can be either your Customer, Supplier or Both. In any case, you are only required to create only one Business Partner Code.

Creating New Customers




Alert
STEPS:
  1. Click SETUP activity
  2. Click CUSTOMER/VENDOR
  3. Click BUSINESS PARTNER module
  4. Click NEW
  5. BP CODE enter ECPL01 
    1. Enter a unique code. You may enter any alpha
    2. numeric code, as long as it is not a duplicate.
  6. NAME enter EveryDay Customer Pte Ltd 
    1. Name of the customer
  7. UEN (IAF) enter 197001234A
  8. COUNTRY select Singapore
  9. ADDRESS CODE enter
    1. 1
    2. 2
    3. 3
  10. ADDRESS NAME enter
    1. Office
    2. Retail
    3. Warehouse 
      1. Enter a unique code and give a short descriptive name for this customer address.
      2. In this example, we create 3 addresses.
      3. Note that you can enter unlimited number of address for the same customer.
  11. ADDRESS LINE 1 enter
    1. 1 Everyday Road
    2. 2 Sim Lim Road
    3. Warehouse Road
  12. ADDRESS LINE 2 enter
    1. Everyday Building
    2. Sim Lim Building
    3. Warehouse Logistic 
  13. Enter the details of your customer.
  14. ADDRESS LINE 3 enter
    1. Singapore 654654
    2. Singapore 987987
    3. Singapore 987987
  15. ATTN enter
    1. Mr H K Lee
    2. Mr A L Hong
    3. Mr K L Tan
  16. CONTACT enter
    1. 6546-5465
    2. 9878-6545
    3. 6546-5456
  17. FAX enter
    1. 6546-4654
    2. 6545-8798
    3. 6545-9878
  18. EMAIL
  19. WEBSITE
  20. CUSTOMER SECTION:
    1. GROUP select CUSTOMER This defines if this business partner is a customer. If the Group is left not selected, this will not be a customer.
    2. Note that you can setup for more than one customer grouping, this will be discussed in advance training.
  21. TERM
    1. select 30 Days This is the payment term that you have agreed with your customer
  22. CURRENCY select SGD
    1. This is the common currency that you trade with this customer.
    2. Note that during invoicing, you are still able to change the invoice currency without affecting the default setup.
  23. REMARK
    1. This is for your internal comment about this customer.
  24. TAX select SR9
    1. Select the appropriate applicable IRAS tax code for this customer
  25. PRICE INCLUSIVE OF GST
    1. Un-tick Unless you are absorbing GST for this particular customer, you should not tick on it.
  26. REF. (Reference)
    1. If your customer practice issuing you vendor code for their easy reference, you may like to enter it here.
    2. Note that the vendor code is not displayed in standard invoice layout.
  27. Address select 1
    1. The default address that the system pick when you are issuing your document.
    2. Note that you can still change your selection while issuing the document.

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