Purchase (AP) Payment

2.0. Payment Voucher

Payment Voucher

Trade Related


STEPS:
  1. Click PURCHASES
  2. Click PAYMENT
  3. Click NEW
  4. PAYEE select Interesting Supplier Pte Ltd
    1. Enter the supplier’s invoice details.
  5. Click IMPORT
  6. Click DOCUMENT OUTSTANDING
  7. Click ADD SELECTED ROW
  8. Click ADD

Non-Trade Related



STEPS:
  1. Click Purchases activity
  2. Click Payment module
  3. Click NEW
  4. PAYEE TYPE click Non-Trade
  5. PAYEE enter Singtel
  6. ACCOUNT select EXP4001
  7. DESCRIPTION enter Bill No.1234
  8. AMOUNT enter 500
  9. Click ADD

Bank Transfer


STEPS:
  1. Click Purchases activity
  2. Click Payment module
  3. Click NEW
  4. PAYEE TYPE click Bank
  5. PAYEE enter Cash
  6. ACCOUNT select CAS0010
  7. DESCRIPTION enter Top-Up Petty Cash
  8. RECEIVE AMOUNT enter 300
    1. This is the amount the receiving bank (in this case is a petty cash box) will get.
    2. Note that this amount may differ from paying bank due to exchange and valuation.
  9. PAYMENT AMOUNT enter 300
  10. Click Add

Advance Payment




STEPS:
  1. Cl​ick New Button.
  2. Select your Payee from the dropdown Box.
  3. Click “O” Button near the bottom-left of the module.
  4. In the new pop-up, type the Document as “Advance Payment”.
  5. Type the Reference as your Bank Name and Date Month and Year.
    1. Note: If the Document and Reference on this dialog box are the same across other Advance Payment vouchers, they will be joined together.
  6. Click the OK button to get back to the Item Details to key in the amount.
    1. Click on the Previous Tab to see all the documents need to be re-committed again from the Previous Committed period.
  7. Then Click the add button to add this payment as advance payment.