PEPPOL Sending Invoice to Singapore Government Agencies (AGD)
When sending invoices to Singapore government agencies via PEPPOL, the Accountant-General’s Department (AGD) will be the end point.
Please read the following link.
Direct Guide link
Detail about what fields to fill in.
If the guide cannot load,
You can view the guide under the topic 'E-invoice Submission via InvoiceNow Guide'
AGD's PEPPOL id is specified in their user guide from the links above.
You are advised to review the guide provided by AGD.
Required setup.
Email address ( Pg 6 on the Guide-E-invoice_Submission_via_PEPPOL_Network.pdf).
You will need to enter the email address that is registered with Vendor@Gov
Attention to ( Pg 5 on the Guide-E-invoice_Submission_via_PEPPOL_Network.pdf).
you'll need to update the Attn field in the BP with the attention to field.
There is a difference in how AGD deals with Pay Terms.
( Pg 18 on the Guide-E-invoice_Submission_via_PEPPOL_Network.pdf screenshot attached below)
Create a new Terms or edit the existing for AGD
Setup -> Customer/Vendor -> Payment Terms
change the name field
Use the Payment Terms column value.
Invoicing to AGD requires specific information.
On the edit screen of the invoice, click on the 'Properties' tab.
There will be a PEPPOL section. You will need to fill in your required information.
*Invoices that are filled in incorrectly will be rejected by AGD (not by PEPPOL network).
Please refer to the user guide from AGD, as their required fields or information may change.
Both Buyer Reference and Note are required fields
The requirement for the other fields are dependent. Please review the AGD guide.
the link below is for the 'Buyer Reference' provided by AGD
The table below shows the mapping between the Government fields, PEPPOL, and OCI.
|
Singapore Govt Invoice Field
|
Peppol E-Invoice Field | Sample |
OCI Field
|
|
Business Unit
|
cbc:BuyerReference | 'IMDA1' or 'MOE01' or 'MOF03' |
Properties:Buyer Reference
|
Vendor ID | cac:AccountingSupplierParty/cac:Party/cac:PartyIdentification/cbc:ID | '53201802A' | BP: UEN |
Email Address | cac:AccountingSupplierParty\cac:Party\cac:Contact\cbc:ElectronicMail | BP:Address:BusinessEmail | |
Invoicing Instruction ID / Purchase Order ID | cac:OrderReference\cbc:ID | 'MDA000EPO21009234' If there is no II/PO, please omit this field in the invoice | Properties:OrderReference |
Payment Terms | cac:PaymentTerms\cbc:Note | 30D | Details:Terms |
Currency | cbc:DocumentCurrencyCode | SGD | Details:Currency |
| Invoice Description | cbc:Note | Properties:Note | |
Related Invoice ID | cac:BillingReference\cac:InvoiceDocumentReference\cbc:ID | Properties:Billing Reference | |
Remit To Vendor ID *Mutually exclusive with Factoring Company | cac:PayeeParty\cac:PartyIdentific ation\cbc:ID | '53201801A' If you only have one Vendor ID or when invoice is to be paid to the bank account registered under the Vendor ID used to submit the invoice, please omit this field in the invoice. | |
Factoring Company *Mutually exclusive with Remit To Vendor ID | cac:PayeeParty\cac:PartyIdentification\cbc:ID | '123456789A' For testing of factored invoices, if necessary. Otherwise, please omit this field in the invoice. | |
Invoice Line Number | For e-invoices not billed against Invoicing Instruction/ Purchase Order: cac:InvoiceLine\cbc:ID OR cac:CreditNoteLine\cbc:ID (for credit notes) If e-invoices billed against Invoicing Instruction/ Purchase Order: cac:OrderLineReference\cbc:LineID | Imported from PEPPOL Order | |
Invoice Line Description | cac:InvoiceLine\cac:Item\cbc:Name | Details:Description | |
Unit Price for Invoice Line | cac:InvoiceLine\cac:Price\cbc:PriceAmount | Details: Unit Price | |
Quantity for Invoice Line | cac:InvoiceLine\cbc:InvoicedQuantity OR cac:InvoiceLine\cbc:CreditedQuantity | Details:Qty |
The following are extracted pages from Guide-E-invoice_Submission_via_InvoiceNow_Technical.PDF
pg(21)
page 22
page 23