Sales (Accounts Receivable) / Receipt

7.0. Sales Receipt

Receipt

Trade Related Receipt



Alert
STEPS:
  1. Click SALES activity
  2. Click RECEIPT module
  3. Click NEW
  4. CUSTOMER select EveryDay Customer Pte Ltd
  5. Click IMPORT
  6. Click DOCU OUTSTANDING in the top-left of the module.
  7. Click ADD ALL ROWS in the middle of the module.
    1. You can see that there are 2 documents outstanding.
  8. AMOUNT amend 10.80
  9. Click ADD to create Receipt
    1. The Invoice amount is amended to $10.80 same as the Credit Note quantum amount. 
    2. You can understand it as if you are using the Credit Note value to off-set/pay for the invoice of this same amount. 
  10. TOTAL check if it is Zero
  11. Click ADD
    1. The total amount of this receipt must zero as you did not physically receive any payment from customer.

Receiving Payment from Customer



Alert
STEPS:
  1. Click Sales activity
  2. Click Receipt module
  3. Click NEW
  4. CUSTOMER select EveryDay Customer Pte Ltd
  5. REFERENCE enter OCBC600601
  6. In the middle-left of the module, enter RECEIVED AMT 500
    1. Enter the cheque details
    2. In this example, assuming customer is making a partial payment of $500

Alert
STEPS:
  1. Click IMPORT
  2. Click DOCU OUTSTANDING
  3. Click ADD ALL ROWS
  4. DESCRIPTION enter Partial Payment
  5. AMOUNT amend to 500
    1. Amend the amount to $500 as it is not a full payment
  6. Click ADD

Receiving Bulk Payments from Customer



Alert
STEPS:
  1. Click Sales activity
  2. Click Receipt module
  3. Enter your RECEIVED AMT
  4. Click IMPORT
  5. Click on DATE, DOCUMENT, or AMOUNT Header Row at the top of the module.
    1. This will sort the list in the respective ascending or descending order that you would like the document to be first paid.
  6. Click AUTO DISTRIBUTION at the right-middle of the module.
    1. Based on the RECEIVED AMT (you have entered), the system will automatically pick on the outstanding invoices to off-set.

Taking in Customer Deposits




Alert
SALES:
  1. Click Sales activity
  2. Click Receipt module
  3. Click NEW
  4. PAYER Select EveryDay Customer Pte Ltd
  5. Enter your RECEIVED AMT
  6. Click [O] button in the left-middle of the module.
  7. DOCUMENT enter Deposit
  8. REFERENCE enter OCBC 606606
  9. Click OK in the bottom-middle of the pop-up.
    1. This will create a ‘Deposit’ document/account to facilitate receiving on the deposit payment
    2. To issue the receipt, continue the process as per Receiving Payment from Customer

At later stage, to use the deposit for off-set for payment, it can be found at the following.


Alert
STEPS:
  1. Click IMPORT
  2. Click OTHER OUTSTANDING
    1. You will see any deposit payments from customer.

Non-Trade Related Receipt

Receiving Other Funds



Alert
SALES:
  1. Click NEW
  2. PAYER TYPE Select Non-Trade
    1. This will switch the receipt mode into receiving other funds
  3. PAYER enter Mr Director Ong
  4. REFERENCE enter DBS900900
  5. RECEIVED AMT enter 100 000
    1. Enter payments details
  6. ACCOUNT select OEQ1001
  7. DESCRIPTION enter Capital Top-Up
  8. AMOUNT enter 100 000
  9. Click ADD
    1. Assuming the director is toping up capital of $100k