Setting Up Chart Of Accounts

14.0. Multi-Level Chart Of Accounts Setup

Multi-Level Chart Of Accounts

Creating a Management View



Alert
STEPS:
  1. Click SETUP activity
  2. Click ACCOUNTS
  3. Click MULTI-LEVEL COA module
  4. Click NEW
  5. CODE enter MV01
  6. NAME enter Management View

Setting up Default Group



Alert
STEPS:
  1. Click on Std 1 Lvl at the bottom-left of the module.
  2. As default, Level One Group is created in the middle of the screen.
The system will take a few seconds to generate the list from the all your Chart of Accounts.



Alert
STEPS:
  1. You can create a New Group by:
  2. Right-click on a GROUP
  3. Select GROUP
  4. Add Grouping in Lower Level
  5. Add Grouping in Same Level
  6. CODE enter a unique code
  7. DESCRIPTION enter your desired group name
Alert
STEPS:
Deleting a Group
  1. Right-click on a GROUP
  2. Select REMOVE

Removing an Account from a Group


Alert
STEPS:
  1. Click and Hold on the ACCOUNT you want to remove.
  2. Drag it from the middle 'Group's Content' to the right, into the 'Available Accounts' box.
  3. Let go of the ACCOUNT to remove it.
  1. Alternatively, Right-Click the ACCOUNT you want to remove.
  2. Select REMOVE

Adding an Account from a Group


Alert
STEPS:
  1. SEARCH BOX enter Misc
  2. This will filter from Box B this list of Accounts which is not been Grouped.
  3. Click on the Group (that you wish the account to be grouped) 
  4. Double-Click on the Account (that you want to group)
  5. Close Module

Creating a Standard View with Your Sorting Order



Alert
STEPS:
  1. Click SETUP activity
  2. Click ACCOUNTS
  3. Click MULTI-LEVEL COA module
  4. Click NEW
  5. CODE enter MV01
  6. NAME enter Standard View
  7. Click CREATE STANDARD ZERO LEVEL
  8. Click on [ᐯ] or [ᐱ] near the top-left of the module.
    1. This will arrange the order that they are listed. Hence, whenever you generate a Profit & Loss or Balance Sheet Reports with Standard View, it will follow this order.
  9. Click ADD

Applying the Multi-Level COA on Profit & Loss



Alert
STEPS:
  1. Click on REFRESH
  2. Click on REPORT
  3. Choose By Month (Financial Year) -PL-S0102
  4. Choose your Financial Year
  5. Choose your Chart Group
  6. Click on MV01 - Management View
    1. Notice those created at Multi-Level Chart of Accounts can be applied here.
  7. Choose your Chart Level
  8. Click on 1
  9. Click on PRINT
  10. Notice that only Group Names are displayed. 



Alert
STEPS:
  1. Close the Print Dialog box
  2. Choose your Chart Level
  3. Click on 2
  4. Click on PRINT
Notice that the Accounts in the Grouping are now displayed.

Applying the Multi-Level COA on Balance Sheet



Alert
STEPS:
  1. Click on REFRESH
  2. Click on REPORT
  3. Choose Balance Sheet - BS-S0001 at the top left of the module
  4. Choose your Financial Year
  5. Choose your Chart Group
  6. Click on MV01 - Management View
    1. Notice those created at Multi-Level Chart of Accounts can be applied here.
  7. Choose your Chart Level
  8. Click on 1
  9. Click on PRINT
Notice that only Group Names are displayed.

 

Alert
STEPS:
  1. Close the Print Dialog box
  2. Choose your Chart Level
  3. Click on 2
  4. Click on PRINT
Notice that the Accounts in the Grouping are now displayed.