Setup/ Setting Up Chart Of Accounts
Creating an Expense Account
Location
Setup Activity> Account ModuleAction> Click SETUP activity> Click ACCOUNTS> Click CHART OF ACCOUNT module> Click NEW> CODE enter EXP3301
Enter EXP as it is an expense account, and a unique number
> CATEGORY select EXPENSE
Select the appropriate category
> DESCRIPTION rename to Other Fee
Give a short description
> Click ADD> Close the module
This is to save your changes.
Location
Setup Activity> Account Module
Action
> Click SETUP activity
> Click ACCOUNTS
> Click CHART OF ACCOUNT module
> Click NEW
> CODE enter EXP3301
> Click ADD
> Close the module
Creating a Fixed Asset Account
Location
Setup Activity> Account ModuleAction
> Click SETUP activity> Click ACCOUNTS> Click NEW
Now we can setup the actual fixed asset account
> CODE enter FAS0005
Enter FAS as it is an fixed asset, and a unique number
> CATEGORY select FIXED ASSETS
Select fixed asset.
Notice that Dep. A/C appears. This is for you to link to the appropriate depreciation account.This system link is for the later report purpose.
> DESCRIPTION rename to YH1234A Give a short description> DEP. A/C select FAS 1005 Acc Depn for YH1234A which you have setup earlier
Now you can see why you have the set the accumulated depreciation account prior to the fixed asset account.
> Click ADD> Close the module
This is to save your changes.
Location
Setup Activity> Account Module
Action
> Click SETUP activity
> Click ACCOUNTS
> Click NEW
Select fixed asset.
Notice that Dep. A/C appears. This is for you to link to the appropriate depreciation account.
This system link is for the later report purpose.
> DESCRIPTION rename to YH1234A Give a short description
> DEP. A/C select FAS 1005 Acc Depn for YH1234A which you have setup earlier
> Click ADD
> Close the module
Renaming a Bank Account
Location
Setup Activity> Account ModuleAction
> Click SETUP activity> Click ACCOUNTS> Click CHART OF ACCOUNT module> Select CAS1000 Bank 1> Click EDIT> CATEGORY BANK
This define the nature type for this chart of account
> DESCRIPTION rename to UOB
Give a short description
> CURRENCY SGD Singapore dollars
This defines the currency of this bank account.
> BANK INITIAL rename to UOB
Give a Bank initial for easy reference.
Note that this will appear as an option with the currency in cheques setup.See page 63 - 3.2.2.5.1 Setting New Cheque Layout & Fine Tuning
• REMARK enter 123-45678-9
You may like to add further to your description.
E.g. Account No.Note that both Description and Remark will appear in GL report.
> OPEN ITEM
This is a beta field for technical use.
> INACTIVE
Tick on this box only if you would like to discontinue using this Account.
Note that ticking on it will not delete it from the list, but will make it unavailable for use duringdocument transaction entry.
> CHEQUE SETTINGS> PREFIX enter UOB> NEXT CHEQUE NUMBER enter 300300
Assuming that you are cutting out cheque for this bank account, you can enter the cheque number here.
Note that the system will run this cheque number automatically.
• Click UPDATE• Close the module This is to save your changes.
Location
Setup Activity> Account Module
Action
> Click SETUP activity
> Click ACCOUNTS
> Click CHART OF ACCOUNT module
> Select CAS1000 Bank 1
> Click EDIT
> CATEGORY BANK
Note that this will appear as an option with the currency in cheques setup.
See page 63 - 3.2.2.5.1 Setting New Cheque Layout & Fine Tuning
• REMARK enter 123-45678-9
You may like to add further to your description.
E.g. Account No.
Note that both Description and Remark will appear in GL report.
Tick on this box only if you would like to discontinue using this Account.
Note that ticking on it will not delete it from the list, but will make it unavailable for use during
document transaction entry.
> CHEQUE SETTINGS
> PREFIX enter UOB
> NEXT CHEQUE NUMBER enter 300300
Assuming that you are cutting out cheque for this bank account, you can enter the cheque number here.
Note that the system will run this cheque number automatically.
• Click UPDATE
• Close the module This is to save your changes.
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